1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Sarasota High School Showcase - Steve Cantees

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description
N/A

Recommendation
N/A

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: 

 

Victor Rowe - opposition to transgender issues/rights
Jim Walker - opposition to transgender issues/rights
Frank Kelley - opposition to transgender issues/rights
Carole Gould - opposition to transgender issues/rights
Cynthia Rumpf -opposition to transgender issues/rights
Vitaliy Maslo - opposition to transgender issues/rights
Marsella Cook - opposition to transgender issues/rights
Jim Khoury - opposition to transgender issues/rights
Benjamin Peck - opposition to transgender issues/rights
Connie Rose - SelahFreedom organization
Natelea Peck - support of all students' rights
Dominick Beltran - opposition to transgender issues/rights

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Frank Kovach
Second: Jane Goodwin
Bridget Ziegler	- Aye
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the March 22, 2016 (Monthly Work Session) and the March 22, 2016 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 04-05-16 board.pdf
Attachment: Board April 5, 2016 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
There were no reassignment of students to schools for this agenda.

AGREEMENTS/CONTRACTS

9. APPROVAL TO PURCHASE AND INSTALL PROMETHEAN ACTIVPANELS AND BALANCE BOX MOBILE STANDS IN CLASSROOMS ACROSS THE DISTRICT

Description
This agreement provides that Promethean will supply the 70" ActivPanel Touch for this refresh project. ActivPanel Balance Box Mobile Stands will be provided by BoxLight. Installation of new hardware and the removal of old hardware will be provided by Automated Systems Consulting, ASC Inc.

Recommendation
That the ActivPanel classroom purchase and installation be approved as presented. Budgeted Capital Funds from the Information Technology Department's budget will be used for purchase.

Attachment: Phase 3N-2 Panels.pdf
Attachment: Phase 3N-2 Stands.pdf

10. APPROVAL OF AGREEMENT WITH FLORIDA SCHOOL BOARDS ASSOCIATION (FSBA) TO CONDUCT SUPERINTENDENT SEARCH

Description

This is an agreement with FSBA to conduct a superintendent search to replace Superintendent Lori White.

Recommendation

That the agreement with FSBA and the School Board of Sarasota County, Florida to conduct the superintendent search be approved as presented.

Attachment: Florida School Boards Association 3-16.pdf

GRANTS

11. APPROVAL OF THE JAMES AND THE GIANT PEACH GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR TAYLOR RANCH ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $4,064 will allow students to see a live performance of James and the Giant Peach and integrate arts with other content areas.

Recommendation
That the James and the Giant Peach grant proposal be approved.

Attachment: James - Peach.pdf

FIELD TRIPS

12. APPROVAL FOR PINE VIEW'S SPEECH AND DEBATE TEAM TO ATTEND THE GRAND FINALS NATIONAL TOURNAMENT IN SACRAMENTO, CALIFORNIA ON MAY 26-30, 2016.

Description
This is an inter-curricular Speech and Debate tournament.

Recommendation
That the field trip for Pine View's Speech and Debate Team to attend the Grand Finals National Tournament in Sacramento, California on May 26-30, 2016 be approved as presented.

13. APPROVAL FOR BOOKER HIGH'S SENIOR THEATER STUDENTS, VIDEO WINNERS OF THE BROADWAY SHOW CONTEST TO GO TO NEW YORK CITY, NEW YORK ON APRIL 23-25, 2016

Description
The instructional portion is learning the Broadway choreography, convincingly, filming and editing the final video. This trip will give students a chance to see a Broadway Show, speak with cast members about their career/college/training path as well as other New York City cultural activities.

Recommendation
That the field trip for Booker High's senior theater students to be allowed to go to New York City, New York on April 23-25, 2016 to be approved as presented.

14. APPROVAL OF MIDDLE SCHOOL STUDENTS TO ATTEND THE VEX ROBOTICS WORLD TOURNAMENT IN LOUISVILLE, KENTUCKY ON APRIL 19-24, 2016

Description
This is a world level competition for VEX Robotics where students that competed at the state level were advanced to the next level taking place in Louisville, Kentucky.

Recommendation
That the selected middle school students attend the VEX Robotics Tournament in Louisville, Kentucky on April 19-24, 2016 be approved as presented.

15. APPROVAL FOR VENICE HIGH'S BAND TO ATTEND VANDERBILT UNIVERSITY MUSIC WORKSHOP IN NASHVILLE, TENNESSEE ON JUNE 9-13, 2016

Description
The students will be performing and taking part in a workshop at the Vanderbilt University Music Department.

Recommendation
That the field trip for Venice High's Band to be able to attend Vanderbilt University Music Workshop in Nashville, Tennessee on June 9-13, 2016 be approved as presented.

CONSTRUCTION

16. APPROVAL OF CONTRACTS WITH THE THREE (3) TOP-RANKED FIRMS FOR CIVIL ENGINEERING SERVICES-MINOR PROJECTS FOR A THREE (3)-YEAR PERIOD

Description
The scope shall be to provide civil engineering services for minor projects as assigned for the Sarasota County Schools for a period of three (3) years. These projects are defined as those with a construction cost of less than $250,000.00 and consultant fees of less than $25,000.00. On 3/22/2016 (Item #25), the Board authorized negotiations with the three (3) top-ranked firms. The Director of Construction Services and one (1) member of the Professional Services Selection Committee (PSSC) met with representatives of [1] Jensen and Group Engineering Consultants, LLC [2] DMK Associates, Inc., and [3] Stantec Consulting Services, Inc., and successfully negotiated individual continuing contracts for these services. These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $250,000.00. Funds are available for these services through individual project accounts.

Recommendation
That the contracts with the three (3) top-ranked firms for Civil Engineering Services-Minor Projects for a three (3)-year period be approved as presented.

17. APPROVAL OF RANKING OF CERTIFIED AND QUALIFIED ENGINEERING FIRMS FOR SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT (SWFWMD) STATUS REPORTS FOR A PERIOD OF THREE (3)-YEARS

Description
The scope shall be to provide status reports for Southwest Florida Water Management District (SWFWMD) permitted retention/detention areas for all Sarasota County Schools facilities district wide. The scope includes field verification of compliance with record drawings and preparation of appropriate reports. On 2/25/2016, the Professional Services Selection Committee (PSSC) met to select certified and qualified engineering firms for this continuing services contract. The PSSC has ranked them in accordance with School Board Policy #7.71. The estimated cost of these services for the three-year period is $75,000.00. Funds for these services are available through individual project accounts.

Recommendation
That the ranking of certified and qualified engineering firms for Southwest Florida Water Management District (SWFWMD) Status Reports, for a period of three (3)-years, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.

Attachment: Enc4-5-2016-ApprOfRanking-SWFWMD.pdf

18. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE ASHTON ELEMENTARY SCHOOL NEW WALKWAY COVER INSTALLATION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: Enc4-5-2016-_ProjCompl+FinalpaymentCO#1_AshtonNewWalkwayCoverInstallation.pdf

19. APPROVAL OF UPDATE #2 TO THE 2016 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professional has submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County School Board projects. This submission is in accordance with School Board Policy #7.71. The initial list was Board approved on 1/5/2016 (Item #19). The newly added firm is identified in the enclosure at the end of the initial listing. Upon Board approval, the pertinent date from this submission will be incorporated to the existing list.

Recommendation
That Update #2 to the 2016 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: Enc4-5-2016_Update2_2016QPAnnualCertList.pdf

20. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description
The Construction Services' Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total an increase of $5,513.99 in gross contract dollars. Included in these change orders is ($85,487.91) credit for Direct Material Purchase; the corresponding Direct Material Purchase Order of ($80,601.80) result a net of $4,886.11 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: Enc4-5-2016_CSDCOs.pdf

21. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE ASHTON ELEMENTARY SCHOOL PORTABLES RELOCATION 2015 PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: Enc4-5-2016-_ProjCompl+FinalpaymentCO#1_AshtonPortablesRelocation2015.pdf

FINANCE

22. APPROVAL OF RFP RESULTS TO REFUND THE CALLABLE PORTION OF THE SERIES 2009 AND SERIES 2010B OUTSTANDING COPS ISSUES

Description
At the February 16th School Board Workshop, the CFO was given consent to pursue refunding of the callable portion of the Series 2009 and Series 2010B outstanding COPs issues. The discussion of COPs refunding was an agenda topic at the February 24th meeting of the Financial Advisory Committee who also agreed that the District should take advantage of any available savings. The CFO working with the District's financial advisor, PFM, issued an RFP for direct bank loans on February 29th. There were 6 responding banks - Bank of America, Capital One, JP Morgan Chase, Regions Bank, Raymond James and SunTrust. The lowest proposer was JP Morgan Chase and it is anticipated that the District will realize a net present value savings close to 5.98% OR $3.5 million. The District would like to pursue negotiating a rate lock agreement with Chase and bring final resolutions and loan documentation back to the Board for approval at the April 19th meeting.

Recommendation
That the School Board approve the negotiation of a rate lock agreement and give the Chair and Superintendent authority to execute such agreement.

Attachment: Recommendation Memo.pdf

23. APPROVAL FOR RENEWAL OF THE PROPERTY INSURANCE PROGRAM EFFECTIVE MAY 1, 2016 THROUGH MAY 1, 2017

Description
The renewal will allow the district to increase the property policy limit from $100 million to $125 million, increase multiple policy coverage sub-limits, decrease the named storm deductible and continue to provide a Stand-Alone Terrorism Policy. The total annual cost [premium + regulatory + Stand-Alone Terrorism Policy] is $2,999,975. This represents a premium decrease of $169,695 or 6.92% from the existing program. Property insurance premiums are paid by the local Capital Improvement Fund.

Recommendation
That the property insurance renewal effective May 1, 2016 through May 1, 2017 be approved by the Board as presented.

Attachment: Property Renewal 05_01_16 Memo with Attachments.pdf

24. APPROVAL OF THE SUPERINTENDENTS FINANCIAL STATEMENTS FOR THE MONTH ENDING FEBRUARY 29, 2016

Description
The Superintendent's Financial Statements for the month ending February 29, 2016 does not reflect any unexpected trends for the third quarter of the 2015-2016 fiscal year. Beginning December 2015, premiums for health insurance began to be deposited into the Internal Service Fund for the transition to self-insured. Expenditures are anticipated to exceed revenues at year end in the General Fund because of the use of unassigned fund balance included in the adopted budget.

Recommendation
That the Superintendent's Financial Statements for the month ending February 29, 2016 be approved by the Board as presented.

Attachment: Feb 15-16 supers.pdf
Attachment: Feb 2016 Budget Supers.pdf

25. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A

26. ADJOURNMENT

Description
N/A

Recommendation

N/A

Minutes: 

The Chair adjourned the regular Board meeting at 7:42 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on April 5, 2016 and approved at the regular Board meeting on April 19, 2016.

________________________                     __________________________
Secretary                                                      Chair
Lori White                                                    Shirley Brown